Website Privacy Policy
At Jarvis Accountancy we are committed to safeguarding and preserving the privacy of our visitors.
This Policy explains what happens to any personal data that you provide to us, or that we collect from you whilst you visit our site and how we use cookies on this website.
We will not sell, rent or trade your personal data with other companies for marketing purposes. The below document lays out in more detail on when and why we collect your personal information, how we use it and how we keep it secure.
We do update this Policy from time to time so please do review this Policy regularly.
This privacy policy was last updated on 16 December, 2019.
Information That We Collect
In running and maintaining our website we may collect and process the following data about you:
- Information about your use of our site including details of your visits such as pages viewed and the resources that you access. Such information includes traffic data, location data and other communication data.
- Information provided voluntarily by you. For example, when you register for information or make a purchase.
- Information that you provide when you communicate with us by any means.
Use of Cookies
More information can be found in our Cookie Policy here.
Use of Your Information
We use the information that we collect from you to provide our services to you. In addition to this we may use the information for one or more of the following purposes:
- To provide information to you that you request from us relating to our products or services.
- To provide information to you relating to other products that may be of interest to you. Such additional information will only be provided where you have consented to receive such information.
- To inform you of any changes to our website, services or goods and products.
If you have previously purchased goods or services from us we may provide to you details of similar goods or services, or other goods and services, that you may be interested in.
We never give your details to third parties to use your data to enable them to provide you with information regarding unrelated goods or services.
Storing Your Personal Data
In operating our website it may become necessary to transfer data that we collect from you to locations outside of the European Union for processing and storing. By providing your personal data to us, you agree to this transfer, storing and processing. We do our utmost to ensure that all reasonable steps are taken to make sure that your data is stored securely.
Unfortunately the sending of information via the internet is not totally secure and on occasion such information can be intercepted. We cannot guarantee the security of data that you choose to send us electronically, sending such information is entirely at your own risk.
Disclosing Your Information
We will not disclose your personal information to any other party other than in accordance with this Privacy Policy and in the circumstances detailed below:
- In the event that we sell any or all of our business to the buyer.
- Where we are legally required by law to disclose your personal information.
- To further fraud protection and reduce the risk of fraud.
Third Party Links
On occasion we include links to third parties on this website. Where we provide a link it does not mean that we endorse or approve that site’s policy towards visitor privacy. You should review their privacy policy before sending them any personal data.
Mailing Lists
Before you are added to our mailing list you will be provided with a clear opt-in choice. We use a third-party provider, MailChimp, to deliver our newsletter. We gather statistics around email opening and clicks using industry standard technologies to help us monitor and improve our e-newsletter. For more information, please see MailChimp’s privacy notice. You can unsubscribe to general mailings at any time of the day or night by clicking the unsubscribe link at the bottom of any of our emails or by emailing us directly on [email protected].
The MailChimp privacy policy can be found here – https://mailchimp.com/legal/privacy/.
Access to your Data
You can request access and deletion to the data we hold by emailing us at [email protected] or calling 07854 333792.
Contacting Us
Please do not hesitate to contact us regarding any matter relating to this Privacy Policy, or our Cookie Policy, via email at [email protected].
General Business Privacy Policy
Our contact details:
Jarvis Accountancy Ltd
Cottage 1
The Old Bakery
Cackle Street
Brede
Rye
East Sussex
TN31 6DX
01424 612320
The type of personal information we collect:
We currently collect and process the following information:
- Your personal details, for example name, address, email address, date of birth, tax reference, income and expense details
- Correspondence between ourselves
- Details of contact in relation to the provision (or proposed provision) of services, or services provided in the past
- Details of any complaints and enquiries made to us
- Information received from other sources, such as publicly available information or information provided by your employer
How we get the personal information and why we have it:
Most of the personal information we process is provided to us directly by you for one of the following reasons:
- You request services from us
- You contact us by email, telephone, post or through our web page
We also receive personal information indirectly, from other sources, including, though not limited to, HM Revenue and Customs, Companies House, other government agencies or private organisations.
We may process the information obtained in order to fulfil our contractual requirements with you, or with your employer, and to comply with our legal obligations. We may also use this data to notify you of information which we feel may be relevant or to offer additional services which we believe may be of interest.
We will only share this information with third parties with your permission, for legal reasons, or in order to fulfil our contractual obligations using a data processor (such as software or applications).
Under the UK General Data Protection Regulation (UK GDPR), the lawful bases we rely on for processing this information are:
(a) Your consent. You are able to remove your consent at any time. You can do this by contacting us at [email protected]
(b) We have a contractual obligation.
(c) We have a legal obligation.
(d) We have a vital interest.
(e) We need it to perform a public task.
(f) We have a legitimate interest.
How we store your personal information:
Your information is securely stored.
We store your data for the duration of our contract and will hold said information beyond this period for at least the period required by HM Revenue and Customs or other government agencies.
Your data protection rights:
Under data protection law, you have rights including:
Your right of access – You have the right to ask us for copies of your personal information.
Your right to rectification – You have the right to ask us to rectify personal information you think is inaccurate. You also have the right to ask us to complete information you think is incomplete.
Your right to erasure – You have the right to ask us to erase your personal information in certain circumstances, however this right may be overridden by the legal requirement to retain the data for government agencies.
Your right to restriction of processing – You have the right to ask us to restrict the processing of your personal information in certain circumstances.
Your right to object to processing – You have the the right to object to the processing of your personal information in certain circumstances.
Your right to data portability – You have the right to ask that we transfer the personal information you gave us to another organisation, or to you, in certain circumstances.
You are not required to pay any charge for exercising your rights. If you make a request, we have one month to respond to you.
Please contact us at [email protected] if you wish to make a request.
How to complain
If you have any concerns about our use of your personal information, you can make a complaint to us at [email protected]
You can also complain to the ICO if you are unhappy with how we have used your data.
The ICO’s address:
Information Commissioner’s Office
Wycliffe House
Water Lane
Wilmslow
Cheshire
SK9 5AF
Helpline number: 0303 123 1113
ICO website: https://www.ico.org.uk
